I recently saw an interesting article on the SHRM website entitled Paying Sales Reps for Customer Satisfaction. It talks about the importance of including this important measure of organizational success on sales incentive plans. While the authors made many interesting points, one comment in particular struck me:
“If increased customer satisfaction will help [an organization] achieve its strategic goals, it is more likely to pay for itself in the form of sales and profits. This increase in productivity will help justify additional costs or the investments needed in organization-, systems- or compensation-related investments.”
In my mind, this approaches the heart of the issue and raises many troubling questions:
• Does customer service really pay for itself “in the form of sales and profits”?
• Does it lead to increased productivity?
• How much is it really worth?
• How much should you spend to get it?
The article glosses over these points, then goes on to describe how to measure customer satisfaction (surveys, purchasing habits, sales rep activities, etc.) and how to include it in incentive plans (as a determiner, modifier, or qualifier).
But the bigger questions go largely unanswered. Clearly, there are no simple answers to these vexing questions, but it is useful to explore their implications as they arise continuously in incentive plan design. Hospitals, for example, routinely measure and pay for improved employee satisfaction, physician satisfaction, and clinical quality with no easy way to measure the actual value of any of them. In most cases, organizations take it at face value that these outcomes have value and therefore those responsible should be encouraged and paid accordingly. But is this justifiable and appropriate?
The answer lies in the relationship between the improvement and cost required to generate it. In a well-designed incentive plan, you can calculate the cost for incremental increases in customer satisfaction. For example, if your current customer satisfaction ranking is at the 63rd percentile of an industry peer group, and your target is to improve that score to the 75th percentile, by dividing the total payouts at target for all plan participants who share this measure by 12 (the desired percentage improvement), you arrive at the incentive cost of each incremental percentage point of improvement.
But this is only one cost. Merely placing customer service on an incentive plan as one of several measures is rarely sufficient to affect much positive change. Any meaningful improvement will likely require an intense focus, re-engineering systems and processes, behavior changes, extensive training, continuous tracking and monitoring. Each of these comes with its own cost.
But even this is not enough. One must go on in an effort to determine whether or not any of this actually had a positive effect on sales and profits which is the unproven assumption stated in the article. What if customer satisfaction goes up and profits go down (as often occurs, especially in a poor economy)? Even if profits increase, there is no way to attribute this to any one factor.
So where does all this leave us? Must we merely take it on faith that certain improvements are intrinsically good and therefore worth paying for, even if their value can’t be quantified? Perhaps, but I favor an approach that is often overlooked in incentive design. I call it “this AND that” as opposed to “this OR that.”
Most incentive plans include several standalone measures. Performance and payouts then occur based on the achievement of each one separately (hence achieving this OR achieving that). But another approach is to combine measures and create interdependencies. For example, as it relates to customer satisfaction, goals could be written as follows:
|
THRESHOLD |
TARGET |
OUTSTANDING |
|
Customer Satisfaction at P65 AND revenues no less than prior year |
Customer Satisfaction at P70 AND revenues 5% greater than prior year |
Customer Satisfaction at P75 AND revenues 10% greater than prior year AND profits 2% greater than prior year |
Combining measures in this fashion communicates that Customer Satisfaction is more valuable when it occurs in conjunction with other important outcomes. Some might argue that this can lead to disappointment when all the criteria are not met, but the message communicated by a well-designed incentive measure is at least as important as the payout it generates.